Business and Financial Services
Jeffery Jaynes | Chief Financial Officer
Finance Calendar
About the Department
The Business and Financial Services Department is responsible for the financial functions and reporting for the Avery County Schools System. This department plays a vital role in efficiently and effectively funding the education initiatives developed by the Federal Government, the North Carolina State Board of Education, and the Avery County Schools Board of Education. Business and Financial Services aims to provide efficient and effective business and financial services that support the educational goals of Avery County School System to the teachers, staff, and community.
We are responsible for budget preparation and revision; processing of purchase orders and payment of invoices; payroll processing and reporting, including vendor payment of payroll deductions and tax deposits; cash receipts; investment of funds; fixed assets; reporting and compliance with Federal, State and Local regulations; management of employee and student insurance programs; providing child nutrition services, monitoring funds of individual schools; and training of school accounting personnel.
Meet the Staff
Jeffery Jaynes | Chief Financial Officer | Tel. Extension 1505
Brenda Stansberry | Payroll and Insurance | Tel. Extension 1515
Kimberly Taylor | Federal Programs | Tel. Extension 1516
Linda McKinney | Accounts Payable | Tel. Extension 1506
Forms
General
Audit Report Fiscal Year 2015
Policies for Business and Financial Services
2017 Summary of State Transfers
Per State Law this file contains a description of each allotment transfer that increased or decreased the initial allotment amount by more than five percent (5%).
2014 Summary of State Expenditures and Transfers
A summary of the 2013-2014 State Expenditures by Program and Objective, along with a description of the amounts transferred between State Funds.
Worker's Compensation
Payroll
Payroll Deduction Change Notice
Please use this form to notify the Payroll staff of any changes effecting a payroll dedcution.
W-4 Federal Withholding Change Form
NC-4 Withholding Change Form (Long Version)
Workshop/Substitute Payment Form
Activity Bus Driver Payment Form
Use this form to request payment of stipends for employees working outside of the normal contract period.
Contracted Services Pay Request Form
Payment Requests
Use this form for any travel outside of Avery County including Workshop/Conference
Financial Rules and Guidelines
Anytime an expenditure of funds is to be transacted the appropriate paperwork must be completed, signed and filed with the Finance Department for ACS. ACS has four primary ways in which to initiate the expenditure of funds, requisitions and purchase orders; voucher requests; travel reimbursement and mileage reimbursement. Each are identified and explained in this document.
Use this form to request a Purchase Order to be sent to a vendor.
In-County Mileage Reimbursement Form
Use this form to document any in-county mileage.
Student Insurance
Student School Day & Athlete Insurance Information Packet
Avery County Schools provides a LIMITED BENEFIT SECONDARY POLICY for all students grades PreK through 12. This plan is a supplemental policy and must be used as secondary coverage in the event your child is injurred during normal school hours while at school or attending a school function. This packet contains all the information you need to file a claim.
Additional coverage may be purchased at the PARENTS COST. See the Voluntary Enrollment information below.
Spanish Version - Student School Day & Athlete Insurance Information Packet
Student School Day & Athlete Insurance Claim Form
Avery County Schools provided a LIMITED BENEFIT SECONDARY POLICY for all students grades PreK through 12. This plan is supplemental policy and must be used as secondary coverage in the event your child is injured while participating in a school sanctioned athletic event. This packet contains all the information you need to file a claim.
Additional coverage may be purchased at the PARENTS COST. See the Voluntary Enrollment information below.
Voluntary Enrollment Information (English and Spanish Version)
In addition to the LIMITED BENEFIT SECONDARY POLICIES provided by the School District, parents may choose to purchase additional coverage may be purchased at the PARENTS COST. See the details of the Student School Day & Athlete Insurance Information Packet for cost and details of additional coverage. This flyer provides information on how to purchase an additional policy.
Health Insurance
2018 Enrollment Decision Guide
Open Enrollment is the perfect time to take a look at your current coverage and decide which health plan option best meets your needs for 2018-your best choice may be different from your current plan.
This document will compare the coverage and cost associated with the 70/30 and 80/20 Health Plans.
Monthly Premium Rates January 1, 2018–December 31, 2018 for the 70/30 & 80/20 Plans
Changing Health Insurance Coverage Due to a Life State Change Event
In the event of a Life Status Change (birth, death, marriage, divorce, loss or change of coverage, etc.) follow the instructions below to update the Health Insurance provided by the State of North Carolina.
Dental Insurance
Setting Up Online Access To Your Dental Account
Online Advantage is a tool that allows you immediate access to your plan information. We built Online Advantage for you, our user. It gives you the power to manage your dental and vision care on your terms, at your convenience at no additional charge.
Dental Insurance Benefit Summary
This is a basic summary of the dental plan and the coverage provided.