Finance Calendar

About the Department

The Business and Financial Services Department is responsible for the financial functions and reporting for the Avery County Schools System. This department plays a vital role in efficiently and effectively funding the education initiatives developed by the Federal Government, the North Carolina State Board of Education, and the Avery County Schools Board of Education. Business and Financial Services aims to provide efficient and effective business and financial services that support the educational goals of Avery County School System to the teachers, staff, and community.
 
We are responsible for budget preparation and revision; processing of purchase orders and payment of invoices; payroll processing and reporting, including vendor payment of payroll deductions and tax deposits; cash receipts; investment of funds; fixed assets; reporting and compliance with Federal, State and Local regulations; management of employee and student insurance programs; providing child nutrition services, monitoring funds of individual schools; and training of school accounting personnel.

Meet the Staff

Jeffery Jaynes | Chief Financial Officer | Tel. Extension 1505

Brenda Stansberry | Payroll and Insurance | Tel. Extension 1515

Kimberly Taylor | Federal Programs | Tel. Extension 1516

Holly Ricker | Accounts Payable | Tel. Extension 1506

General

Audit Report Fiscal Year 2018

Audit Report Fiscal Year 2017

Audit Report Fiscal Year 2016

Audit Report Fiscal Year 2015

Audit Report Fiscal Year 2014

Audit Report Fiscal Year 2013

Audit Report Fiscal Year 2012

Vendor Application Packet

W-9 for Avery County Schools

Policies for Business and Financial Services

2018 Summary of State Transfers

Per State Law this file contains a description of each allotment transfer that increased or decreased the initial allotment amount by more than five percent (5%).

2019 Summary of State Transfers

Per State Law this file contains a description of each allotment transfer that increased or decreased the initial allotment amount by more than five percent (5%).

Worker's Compensation

Employer's Report of Employee's Injury Form 19

Notice of Accident to Employer Form 18

Payroll

Payroll Deduction Change Notice

Please use this form to notify the Payroll staff of any changes affecting a payroll deduction.

Tax Change Instructions

Workshop/Substitute Payment Form

Tutor Agreement

Activity Bus Driver Payment Form

Stipend Driver Payment Form

Use this form to request payment of stipends for employees working outside of the normal contract period.

Contracted Services Pay Request Form

Salary Schedule

Payroll Due Dates

Time Sheets FY 2019/2020

Payment Requests

Amazon Purchase Guidelines

Travel Reimbursement

Use this form for any travel outside of Avery County including Workshop/Conference

Financial Rules and Guidelines

Anytime an expenditure of funds is to be transacted the appropriate paperwork must be completed, signed and filed with the Finance Department for ACS. ACS has four primary ways in which to initiate the expenditure of funds, requisitions and purchase orders; voucher requests; travel reimbursement and mileage reimbursement. Each are identified and explained in this document.

Voucher Request

Use this form to request a payment be sent to a vendor or for a miscellaneous employee reimbursement.

Requisition Form

Use this form to request a Purchase Order to be sent to a vendor.

In-County Mileage Reimbursement Form

Use this form to document any in-county mileage.

Student Insurance

Student School Day & Athlete Insurance Information Packet

Avery County Schools provides a LIMITED BENEFIT SECONDARY POLICY for all students grades PreK through 12. This plan is a supplemental policy and must be used as secondary coverage in the event your child is injured during normal school hours while at school or attending a school function. This packet contains all the information you need to file a claim.

Additional coverage may be purchased at the PARENTS COST. See the Voluntary Enrollment information below.

Spanish Version - Student School Day & Athlete Insurance Information Packet

Student School Day & Athlete Insurance Claim Form

Avery County Schools provided a LIMITED BENEFIT SECONDARY POLICY for all students grades PreK through 12. This plan is supplemental policy and must be used as secondary coverage in the event your child is injured while participating in a school sanctioned athletic event. This packet contains all the information you need to file a claim.

Additional coverage may be purchased at the PARENTS COST. See the Voluntary Enrollment information below.

Voluntary Enrollment Information (English and Spanish Version)

In addition to the LIMITED BENEFIT SECONDARY POLICIES provided by the School District, parents may choose to purchase additional coverage may be purchased at the PARENTS COST. See the details of the Student School Day & Athlete Insurance Information Packet for cost and details of additional coverage. This flyer provides information on how to purchase an additional policy.

Health Insurance

2019 Enrollment Decision Guide

Open Enrollment is the perfect time to take a look at your current coverage and decide which health plan option best meets your needs for 2019-your best choice may be different from your current plan.

2019 Plan Comparison Summary

This document will compare the coverage and cost associated with the 70/30 and 80/20 Health Plans.

2019 Monthly Premiums

Monthly Premium Rates January 1, 2019–December 31, 2019 for the 70/30 & 80/20 Plans

Changing Health Insurance Coverage Due to a Life State Change Event

In the event of a Life Status Change (birth, death, marriage, divorce, loss or change of coverage, etc.) follow the instructions below to update the Health Insurance provided by the State of North Carolina.

Dental Insurance

Setting Up Online Access To Your Dental Account

Online Advantage is a tool that allows you immediate access to your plan information. We built Online Advantage for you, our user. It gives you the power to manage your dental and vision care on your terms, at your convenience at no additional charge.

Dental Insurance Benefit Summary

This is a basic summary of the dental plan and the coverage provided.

Assurant Dental Claim Form